Job opportunity at EMMA: part-time Administrative Assistant

Thursday, December 22, 2016
Brussels, 22 December 2016

EMMA is a non-profit organization representing over 15.000 magazine publishers throughout Europe publishing over 50.000 titles in Europe, reaching on average 80% of European adults. 300 million Europeans read magazines on a regular, consistent basis. More information is available on www.magazinemedia.eu

EMMA is currently looking for an administrative assistant/office manager for a part-time position (8-16 hours/week) to join the small team in our Brussels office. The candidate would provide administrative support to the Executive Director in order to ensure the smooth running of the office.

Main duties:

  • Organize and coordinate the management of incoming/outgoing invoices.
  • Liaise with external accountants to process invoices, track payments and update internal tracking of outgoing invoices.
  • Manage EMMA’s contracts with outside vendors (i.e. phone company, insurances, IT, members, etc.).
  • Coordinating travel plans for the EMMA team.
  • Ordering office supplies and handling incoming/outgoing mail.
  • Other administrative/secretarial duties on an ad hoc basis.


  • Candidate should have 1-5 years experience as an administrative assistant/office manager/secretary.
  • Candidate should have excellent English and French language skills and very good written and verbal communication skills. Additional language skills are an asset.
  • Strong IT skills (Word, Excel)
  • Highly organized, with strong planning, decision making and problem solving skills.
  • The candidate should be self-motivated, well organized, able to work efficiently and autonomously, as part of a small team is essential

How to apply:

Please send a CV and a brief letter of interest (Subject heading: application administration officer + your name) to Max von Abendroth, Executive Director of EMMA: karin.fleming@magazinemedia.eu

Deadline for completed applications: 22 January 2017.

Please note: applicants may be interviewed on a rolling basis, so it is possible for the position to be filled prior to this deadline. The ideal start date for this position is end January 2017.


For further information contact:

Karin Fleming
EMMA Communications Manager


+32 2 536 0607

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